Conference Success Packages
Your Conference, Seamlessly Planned & Executed
Take the stress out of conference planning with our comprehensive $5K or $10K Conference Planning Success Package—designed to ensure your event is flawlessly managed, logistically sound, and executed with precision.
Standard Conference Planning Package
$5,000
✔️ Project Management
Your event will be guided by an experienced Event Director & Production Team, ensuring everything stays on schedule, on budget, and within scope. Through 6 strategy sessions, we will:
◾ Develop a detailed project timeline with roles, responsibilities & deliverables
◾ Provide online access to files & planning documents
◾ Create a minute-to-minute run of show for seamless execution
◾ Deliver an after-action report with event analytics & key insights
✔️ Venue Logistics
We ensure your venue setup is optimized for flow, comfort, and efficiency. Our team will:
◾ Develop floorplans, seating charts, and table arrangements
◾ Coordinate setup & breakdown schedules for a smooth event launch
◾ Arrange VIP, speaker, and guest seating assignments
◾ Handle logistics for media, social media, and press presence
📍Venues covered: 1 general session room & 1 pre-function area
✔️ Vendor Management
We select, negotiate, and manage the two key vendors to keep your event within budget. Included vendors:
◾ Catering – Ensure a seamless dining experience for your guests
◾ Event Tech (Audio/Visual) – Professional sound, lighting, and presentations
✔️ Onsite Event Staff
A dedicated event team ensures smooth execution:
🎯 Event Director – Oversees all suppliers, staff, volunteers & guests, and supervises event tear-down
🎯 Design, Décor & Install Captain (DDIC) – Ensures all logistics are connected and nothing falls through the cracks.
Premium Conference Planning Package
$10,000
✔️ Project Management
Your event will be guided by an experienced Event Director & Production Team, ensuring everything stays on schedule, on budget, and within scope. Through 11 strategy sessions, we will:
◾Develop a detailed project timeline with roles, responsibilities & deliverables
◾ Provide online access to files & planning documents
◾Create a minute-to-minute run of show for seamless execution
◾Deliver an after-action report with event analytics & key insights
✔️ Venue Logistics
We ensure your venue setup is optimized for flow, comfort, and efficiency. Our team will:
◾Develop floorplans, seating charts, and table arrangements
◾Coordinate setup & breakdown schedules for a smooth event launch
◾Arrange VIP, speaker, and guest seating assignments
◾ Handle logistics for media, social media, and press presence
◾ Venues covered: 1 general session room, 1 pre-function area, and 3 breakout session rooms
✔️ Vendor Management
We select, negotiate, and manage up to 5 vendors to keep your event within budget. Included vendors:
◾ Catering – Ensure a seamless dining experience for your guests
◾ Event Tech (Audio/Visual) – Professional sound, lighting, and presentations
◾ Three additional vendors tailored to your event’s needs
✔️ Printed Name Badges
First impressions matter—our package includes custom-printed name badges for up to 250 attendees for a polished and professional look.
✔️ Onsite Event Staff
A dedicated event team ensures smooth execution:
🎯 Event Director – Oversees all suppliers, staff, volunteers & guests, and supervises event tear-down
🎯 Design, Décor & Install Captain (DDIC) – Ensures all logistics are connected and nothing falls through the cracks.
The fee is for event planning services only and does not include the costs associated with renting the venue, food, beverage, decor, printing, vendor fees, or services outside of what is listed above.